Executive Assistant to VP -TELUS Business Solutions (12 months)

Location: 

Montréal, QC, CA Longueuil, QC, CA Laval, QC, CA Montréal, QC, CA, H3B 1S6

Req ID:  40592
Jobs by Category:  People & Culture, Finance and Corporate Affairs
Job Function:  Administrative
Status:  Full Time
Schedule:  Temporary

Description

 

In your role as Executive Assistant, you will provide the VP with confidential administrative support including coordination of administrative procedures, public relations activities and organization of events, and act as liaison with department heads and company executives and with other businesses and associations on behalf of the SVP and VP while exercising good judgement in a fast-paced and rapidly changing environment. Since you will have an important part to play in  organizing company events, your role also requires you to be great at strategizing, coordinating, and implementing events to promote our brand, products, and services effectively. 

The EA role is a temporary position, serving as a maternity leave replacement for 12 months. Mainly virtual, this role requires occasional on-site work, as needed by the vice-president.


Responsibilities:

 

  • Manage and follow up diligently on emails
  • Manage and coordinate schedules in Google Workspace
  • Plan and book business travel or corporate events
  • Preparation and logistics for internal or external meetings, e.g. reserving conference rooms, ordering meals, printing documents, preparing participant lists, obtaining biographies, preparing the room, etc.
  • Prepare documents and presentations
  • Complete specific projects and independently take care of any necessary research, prioritization and follow-up
  • Prepare budget reports and follow up on them every month
  • Prepare purchase orders and track payment of invoices for materials and/or services
  • Initiative, autonomy and ability to quickly adapt to a constantly changing environment
  • Coordinate and manage events with a marketing twist, including planning, logistics, and execution.
  • Collaborate with marketing teams to incorporate branding and promotional elements into event materials and activities.
  • Oversee event communications, including pre-event promotions, invitations, on-site signage, and post-event follow-ups.

Qualifications

 

Requirements:

 

  • 3-5 years’ experience in an Executive assistant role 
  • Excellent organizational and project management skills
  • Ability to juggle different tasks and responsibilities at the same time and to work effectively in a fast-paced environment.
  • Outstanding verbal and written skills in both French and English
  • Interpersonal effectiveness
  • Creative thinking and problem-solving abilities.

 

Education:
Bachelor's degree in marketing, communications, project management or related field is not required but preferred.


#LI-REMOTE

Salary Range:  $70,000-$104,000
Performance Bonus or Sales Incentive Plan:  10%

Actual total compensation will be determined based on factors such as knowledge, skills, performance and experience. In addition, TELUS offers rewarding benefits, which may vary per job function, such as:

  • Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
  • Flexibility to work in-office, virtually or a combination of both
  • Generous company matched pension and share purchase programs
  • Opportunity to give back to communities in which we work, live and serve
  • Career growth and learning & development opportunities to develop your skills
  • And much more …

A bit about us

We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world. 

You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding. We’re committed to diversity and equitable access to employment opportunities based on ability. Your unique contributions and talents will be valued and respected here. When you join our team, you’re helping us make the future friendly.

Note for Quebec candidates: if knowledge of English is required for this position, it is because the team member will be asked, on a regular basis, to interact in English with external or internal parties or to use English applications or software as part of their tasks.

 

 

 

 

People & Culture, Finance and Corporate Affairs

Across People & Culture, Finance and Corporate Affairs, we are the diverse and talented team responsible for making sure TELUS is managed as a world-leading organization. ​

We are honoured to be recognized

82%
2023 engagement score

140,000+
Team members worldwide

12
# of years voted One of Canada’s Best Corporate Citizens

Accessibility

TELUS is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.