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Executive Assistant to Vice-President

Location: 

Montreal, Quebec, CA

Req ID:  30415
Jobs by Category:  Technology Solutions
Job Function:  Administrative
Status:  Full Time
Schedule:  Regular

Join our Team and what we’ll accomplish together 


TELUS Customer Technology and Excellence is seeking the professional skills of an experienced Executive Assistant to provide professional, confidential executive support to the Vice President in Montreal.

 

As the Executive Assistant you are a very strong organizer, communicator and proactive individual who thrives in a fast-paced, technical environment. You are a team player and you work well and enthusiastically with a wide variety of people at all levels of management. You are a resourceful self-starter and have a customer-oriented mindset.

 

Your mandate will involve artfully and thoughtfully managing numerous programs and activities with a high level of professionalism, collaboration and confidentiality.

What you’ll do

 

  • Act as a liaison with internal and external customers, vendors, and team members, managing and prioritizing business meetings and activities
  • Screen and respond to incoming correspondence, inquiries and phone calls with tact and diplomacy
  • Organize and run monthly team meetings, learning sessions
  • Manage and prioritize calendar scheduling, travel arrangements, email requests and expenses for VPs and broader team, as applicable
  • Follow up on deadlines and commitments to or from executives
  • Process a variety of materials from draft format (dictation, handwritten notes) or detailed instructions, including letters, memos reports, legal documents, presentations utilizing Google Suite, Microsoft Word, PowerPoint, and Excel  
  • Be available outside of normal working hours to provide support to the executive on urgent matters, tight deadlines, travel as required
  • Coordinate stationery ordering, internal provisioning requests, real estate requests, maintain equipment and services
  • Manage special projects as required

 

What you bring

 

  • Professional corporate image combined with strong interpersonal skills, and an ability to communicate in a professional manner with senior executive management, internal and external stakeholders (verbal and written)
  • Precise and effectively written emails; ability to edit correspondence and reports and to prepare materials for submission to governments and tribunals
  • Independent judgment, discretion and diplomacy
  • Resourceful, with the ability to prioritize, multitask and meet deadlines with minimal supervision to meet the needs of internal clients
  • Willingness to work in a role that requires high degree of flexibility in terms of rapidly changing priorities
  • Strong organizational skills with the ability to pay close attention to detail while under tight timelines
  • Ability to exercise initiative in adapting procedures to address unusual problems and resolves conflict
  • Advanced knowledge of Google Workspace (Gmail, Google Calendar, Google Drive, Google Sheets, Google Documents, etc); multiple calendar management, comfortable dealing with multiple time zones, highly organized archiving skills, ability to work with large and complex spreadsheets
  • Intermediate knowledge of MS Excel, MS PowerPoint, ability to create animated slide decks, and graphs according to brand and template standards
  • SAP knowledge and experience would be an asset
  • Minimum of 5 years of experience in a similar or equivalent role supporting one or multiple senior executives
  • Exposure to administrative support responsibilities in a senior management environment
  • Post-secondary degree or diploma
  • Bilingualism (French and English language), verbal and written


Location - Montreal

 

A bit about us

We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world. 

You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding. We’re committed to diversity and equitable access to employment opportunities based on ability. Your unique contributions and talents will be valued and respected here. When you join our team, you’re helping us make the future friendly.

The health and safety of our team, customers and communities is paramount to TELUS. Accordingly, we require anyone joining our team to be fully vaccinated for COVID-19.

 

 

 

 

Technology Solutions

We’re into seeing where technology can take us, so if you have ever imagined what the future of supply chain management, cybersecurity, the cloud and Internet of Things will look like, we want you to be part of the team that makes it happen.

We are honoured to be recognized

5G
TELUS’s fastest network. 5G enables a superior experience with fast downloads and richer multimedia applications

6
Innovation centres across Canada that bring our team members together with customers, partners, start ups, universities, hospitals and fellow colleagues to tackle some of the biggest technological hurdles Canada will face in the near future.

1
Million active users logging into My TELUS per month (consumer mobility).

Accessibility

TELUS is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.