Executive Assistant
Toronto, ON, CA, M5J 2V5
Join Our TELUS Team as an Executive Assistant!
At TELUS, we’re not just another company; we’re a vibrant community that embraces change and thrives on reimagining the future of work. Our passion for our team is as strong as our commitment to our business. We encourage innovative thinking, fresh perspectives, and exceptional experiences for all team members.
About Us
The TELUS Legal & Regulatory Affairs and Data & Trust team is at the forefront of delivering world-class legal, regulatory and privacy support to the TELUS group of companies. Our mission is to provide innovative and timely legal solutions that align with TELUS' strategic objectives. We partner with the business to create future-friendly experiences, driven by curiosity, industry insight, and a commitment to continuous improvement.
You’ll be joining a diverse group of legal, regulatory, and privacy professionals dedicated to delivering extraordinary experiences for our team and clients.
What You’ll Accomplish Together
As the Executive Assistant to the Vice President (VP) Legal Services you’ll play a pivotal role in managing a variety of activities with professionalism, collaboration, and confidentiality. Your creativity and positive energy will help shape an engaging and collaborative environment. Here’s how you’ll make a difference:
Engagement Champion and Collaboration Expert
- Drive Engagement: Lead creative social events and team engagement activities, infusing positivity and fun into our workplace culture
- Foster Collaboration: Promote a positive, inclusive environment by encouraging team wellness and open communication, inspiring colleagues to excel
- Build Relationships: Deliver a best-in-class experience for both team members and clients by building strong relationships and ensuring seamless communication
- Promote Excellence: Partner with the VP to cultivate a culture of excellence, driving motivation and recognizing team achievements
- Source of Positivity: Be a beacon of positivity and creativity, fostering an energetic and client-focused atmosphere in all tasks
Innovative Administrative Partner
- Anticipate Needs: Proactively ensure the VP is in the right place at the right time for optimal effectiveness
- Calendar Management: Expertly manage the VP’s calendar, coordinate travel arrangements, and track follow-up activities to support seamless operations
- Prepare for Success: Gather and prepare essential materials (presentations, reports, etc.) for meetings and events, ensuring everything is ready in advance
- Agile Prioritization: Demonstrate agility in a fast-paced environment by efficiently prioritizing tasks and responding to changing demands
- Expense Oversight: Ensure accurate management and approval of corporate expenses, maintaining thorough records
- Support Legal Counsel: Provide targeted administrative support to two Associate General Counsel, contributing to team success
- Comprehensive Support: Deliver timely and high-quality administrative assistance to legal and business teams, ensuring stakeholder satisfaction
- Versatile Task Management: Handle diverse tasks, including matter intake distribution and team member reporting, showcasing initiative and versatility
- Document Management: Convert PDFs to Word or Docs, and leverage tools like Adobe Pro to enhance productivity
What You Bring
- Exceptional organizational skills and a keen eye for detail
- Strong judgment and unwavering commitment to confidentiality
- Collaborative communicator who embodies professionalism
- Proactive problem-solver with a knack for anticipating needs
- Adaptability and composure when navigating change and competing priorities
- Continuous learner passionate about engagement and process improvement
- Flexibility to support urgent matters outside of regular work hours as needed
- Advanced proficiency in Microsoft Office and Google Workspace, with a willingness to learn iManage, Legal Tracker, and other digital and AI tools
Great-to-Haves
- Bachelor’s degree in Business Administration or Arts, with a focus on Communications and/or Marketing
- Legal Secretary or Paralegal certificate
- Serve as a Commissioner of Oaths and/or Notary Public to support legal operations
- Bilingual in English and French (written and spoken)
Ready to Join Us?
If you're excited about becoming part of a dynamic, innovative team that values creativity and collaboration, we want to hear from you!
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