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Executive Assistant to Senior Vice President, Finance

Location: 

Vancouver, British Columbia, CA

Req ID:  29890
Jobs by Category:  People & Culture, Finance and Corporate Affairs
Job Function:  Finance
Status:  Full Time
Schedule:  Regular

Description

 

Make a meaningful difference in how we collaborate with one another

 

Our team and what we’ll accomplish together

 

The Finance Business Partners team is a group of passionate team members responsible for driving best-in-class, value-added services, continuous innovation, and idea generation to ensure the best outcomes for TELUS in an efficient and effective manner. Through our partnership with the business, underpinned by our planning and reporting processes, we support team members across the organization to drive our business forward and make the future friendly for all TELUS stakeholders.

 

We are active in our journey to continuously create a more inclusive environment and we value diverse perspectives in everything we do. We ensure ongoing development is central to each team member’s experience. We respect and value each person’s talents.

 

We are looking for a strong, driven Executive Assistant with a broad track record for partnering with all levels of the organization to help senior leaders drive transformational change, develop highly talented and engaged teams, and collaborate effectively. You will be the eyes and ears of the Finance Business Partners team, and a key contributor to our team culture. As a proven achiever and polished professional, you will provide confidential support to financial executives and liaise with other Executive Assistants inside and outside Finance on their behalf.

 

What you’ll do

 

As an Executive Assistant to two finance VPs, you will take on many exciting roles each day:

 

  • Collaborative Communicator: convey professionalism with all levels of management, senior executive management, internal and external stakeholders (orally, written and presentations)
  • Strong Organizer: manage and prioritize calendar scheduling, including travel requirements, to ensure the executives time is focused where it will have the most impact
  • Proactive Self-starter: carry out projects and independently research, prioritize and follow up on status
  • Meeting & Event Organizer: coordinate and conduct departmental meetings or team events, including for the broader Vancouver Finance team, and where required prepare agendas, keep accurate minutes and follow-up to ensure completion of action items
  • Program Leadership: collaborate with the leadership team and Sr Strategy Manager to develop and execute on programs underpinning our key culture pillars, such as leadership off-site, communications activities, recruitment efforts, and other programs to progress our culture goals
  • Administrative Whiz:
    • Screen and address incoming correspondence, inquiries and phone calls
    • Act as a delegate for submission and approvals on multiple TELUS platforms as required
    • Prepare expense reports, monthly budget report, invoice processing and purchase requisitions, survey creations and reports
    • Assist in quarterly financial activities on behalf of the executives and their teams (SOX Checklists/sign-offs, Risk assessment, Audit Committee & Board materials, etc.)
    • Manage ad hoc requests as required
  • Client Experience Advocate: handle team member & customer requests and concerns with tact and diplomacy

 

 

Qualifications

 

What you bring

 

  • Strong initiative, positive attitude, ability to use discretion and to work well with others
  • Ability to anticipate needs, work independently, and be decisive when necessary with minimal supervision
  • Willingness to work in a role that requires high degree of flexibility in terms of rapidly changing priorities and reasonably broad scope of deliverables (i.e. pure administration to project management-type work)
  • Excellent planning/organizing, business writing and presentation skills
  • Advanced knowledge of Google Suite collaboration tools (Mail, Calendar, Meet, Chat, etc.) - Multiple calendar management, comfortable dealing with multiple time zones, highly organized
  • Strong knowledge of Google Docs and MS Word - Ability to edit reports according to branding and template standards
  • Strong knowledge of Google Sheets and MS Excel - Ability to work within large and complex spreadsheets
  • Strong knowledge of Google Slide and MS Powerpoint - Ability to edit and prepare presentations to convey key messages
  • Knowledge of Adobe PDF, SAP, Concur, teamHub / SuccessFactors

 

Great to haves

 

  • Post-secondary diploma/certification/degree in a Business/Administrative or related field
  • 3-5 years of equivalent experience partnering with senior-level executives

 

 

A bit about us

We’re a people-first, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world. When you join our team, you’re helping us make the future friendly.

We’re committed to diversity and equitable access to employment opportunities based on ability—your unique contributions and talents will be valued and respected here.

The health and safety of our team, customers and communities is paramount to TELUS. Accordingly, we require anyone joining our team to be fully vaccinated for COVID-19.

 

 

 

 

People & Culture, Finance and Corporate Affairs

Across People & Culture, Finance and Corporate Affairs, we are the diverse and talented team responsible for making sure TELUS is managed as a world-leading organization. ​

We are honoured to be recognized

84%
2021 engagement score

130,000+
Team members worldwide

10
# of years voted One of Canada’s Best Corporate Citizens

Accessibility

TELUS is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.